*The Music Man Foundation*
*Position Description: Foundation Administrator*
*Supervisor: Executive Director *
*Located: Los Angeles, California*
*Position Type: Full-time, Non-Exempt*
*Position Overview*
The Foundation Administrator will provide administrative and tactical
support for the Executive Director and Directors of The Music Man
Foundation, an independent foundation with operations based in Los Angeles,
CA. Reporting to the Foundation’s Executive Director, this position will
be responsible for performing a variety of general administrative functions
including maintaining organized file systems, developing communication to
board members and grantees, answering general inquiries, creating meeting
agendas and taking meeting notes, and compiling research. The
Administrator will sometimes be called upon to represent the Foundation
with external constituents.
The Foundation Administrator must have an interest in the mission and focus
areas of The Music Man Foundation. The position will require excellent
organization and communication skills, as well as demonstrated
professionalism.
*About the Foundation*
The Music Man Foundation aims to support transformative music programs for
all children who may not otherwise be able to access such opportunities.
The Foundation makes grants to organizations that qualify as U.S. §
501(c)(3) charities to be used for programs that leverage music to make
impactful change in children’s lives.
*Key Responsibilities*
- Assist with all steps of grant-making process, including but not
limited to receiving proposals and doing initial review to ensure
completeness, preparing check requests and gift letters, and drafting grant
agreements and reporting guidelines
- Maintain database of Foundation’s grantmaking, which includes contact
information and gift history
- Maintain Foundation calendar that includes relevant meetings, proposal
and report deadlines, major events hosted by Foundation grantees, and
conferences and other learning opportunities
- Schedule meetings and travel for Executive Director and Board of
Directors
- Schedule board meetings and handle all meeting logistics
- Take minutes at board meetings and take notes at other meetings as
needed
- Provide administrative support for the Executive Director and Board of
Directors including scheduling meetings, preparing expense reports,
maintaining updated contacts, and compiling information around Foundation
travel (coordinating meetings and pricing transportation or accommodation
options)
- Prepare briefings in anticipation of meetings with both prospective
and current grantee organizations, as well as other funders
- Maintain Action Agenda that serves as a dashboard for all Foundation
activity
- Draft updated content for Foundation website and social media profiles
- Draft press releases as needed and collaborate with Executive Director
to identify appropriate publicity opportunities
- Maintain online and permanent (hard-copy) Foundation files
*Qualifications*
*Education and Experience*
- Bachelor’s degree from an accredited college or university
- At least two years of work experience, non-profit experience and/or
experience working closely with executives and high-level volunteers
preferred
*Technical Skills*
- Proficient in Microsoft Office, Excel, Outlook, PowerPoint, Word
- Ability to coordinate video and audio conference calls
- Experience creating and maintaining databases
*Administrative Skills*
- Appointment scheduling and calendar management
- Arranging meeting logistics and/or executive travel itineraries
- Taking meeting minutes
*Communication Skills*
- Preparing professional correspondence based on various audiences
- Processing emails, phone calls and other requests in a prompt and
pleasant manner
- Ability to produce high-quality, error-free documents
*Personal Characteristics*
- Enthusiastic, dedicated team player
- Ability to work independently
- Detail-oriented
- Good time management and ability to manage and prioritize multiple
tasks
- Interest in the Foundation’s funding areas
*Compensation & Benefits*
The Music Man Foundation offers a competitive salary and medical insurance
coverage options, as well as a flexible work environment.
*How to Apply*
Interested applicants should submit a resume with a cover email that
outlines how one’s skills and experience match the position of Foundation
Administrator. Send this via email only, to
inquiries@musicmanfoundation.org.
As part of the Foundation’s standard hiring process for new employees,
employment will be contingent upon successful completion of a background
check.
All applicants to and employees of The Music Man Foundation will receive
fair treatment regardless of race, age, religion, pregnancy, sexual
orientation, gender identity, or disability.
Job: The Music Man Foundation is seeking a Foundation Administrator (FT) (Los Angeles)